Task Planning…… Find time fot You
‘OK, just one minute’…..
Stop do you seriously have one minute to spare?
Do you ever hear your inner voice saying “Dont worry what I don’t get dine today I can do tomorrow, after all no one is going to die, if I cant pick up the dry cleaning”
Stop and reflect on that simple in your head chat…….
Why is your day so full that you may not be able to get to the dry cleaners on time?
And to add a deeper aspect to this, what are your stress levels like?
You know as well as many other women out there, stress is a killer……
Time to rethink??????
Your time is a precious commodity, whether your single, in a relationship, parent, grandparent, business owner or employee, the one thing you all have in common is your day has 24 hours in it and nothing in the world can change that!
Do you wish you could find that extra time?
Are you running at full speed yet still left with tasks incomplete?
NBS work with many women who initially make contact to address their weight issues, yet when they embark on discovering the true causes of their weight concerns, ineffective time management is the biggest issue.
Here are some tips to get you started:
1. Know your goals.
Take a moment to consider what you truly wish to achieve, both short and long-term.
If your daily tasks are not supporting you to achieve your goals, they are potentially time-wasters.
2. Prioritise wisely.
Your daily tasks list should be in order of importance:
Important/Urgent – They must be done today!
Important/Not urgent – Could possible be done at another time?
Urgent/Not important – Try to see if you can delegate these to others or allocate a specific time in your day to complete these.
Not urgent/Not important – Do you really need to do them? What value will they bring to you?
3. Just say the word ‘No’.
Your life, your choice.
So many of us are fearful of the word ‘no’ as we concern ourselves with upsetting others, But did that person asking you to do a task, consider you and your responsibilities before they asked you? The answer is likely to be ‘No’
If you really do feel obliged or know that that task needs to be completed, check your list, allocate a time and if there is no time available for today, then explain you can complete the task tomorrow. Doing this will reduce any added stress to your daily tasks, and possibly reduce the stress of the person asking, as they will know there has been a definite time allocated to complete it by.
4. Plan ahead.
You will quickly see your day becoming a panic driven activity if you haven’t set off on the right foot. Prior to going to bed, write your tasks list and prioritise them. The read through to check they are all in the right order. Upon waking read your list, have a clear idea about what needs to be done. Hoping from one task to another and not being able to complete them will elevate your stress levels.
Here is how to plan:
- The night before — At the end of the day, take 15 minutes to write a list of the next day’s most important tasks.
- First thing in the morning — Look at your list. Take some deep breathes and focus. Create a mental map of the tasks and try to visualise how you will feel once the tasks are completed. This may prove to be the most productive part of your day.
5. Eliminate distractions.
How often are you interrupted? Why? are you too visible to others? Is social media distracting you? Do you have the necessary equipment required or have you had to stop the task to seek the things you require and become distracted along the way?
The smartphone is extremely useful, but it’s also addictive and among the most insidious time-wasters known to mankind. Place it away from where you are working or carrying out your important tasks. Add an automated message saying you will return the call as soon as possible.
It may take a massive exercise in will power, but shut the door and turn off your phone to maximise your time. Instead of being “always on,” plan a break in the day to catch up.
6. Delegate more often.
Delegation is a skill and many successful women are masters of this. Look for tasks that can be completed by others to free up some of your time.
7. Take care of yourself.
This by far is the most important of all, and the reason you are seeking more time.
Looking after yourself is your priority.
Look back at your daily task lists, how many of you actually wrote things like go to the gym, yoga session, mindfulness walk as priorities, or even meet friend for catch up?
You should be able to find at least 1 hour every day during the hours of 8am and 8pm to spend on yourself. If you become a master at task prioritising and allocation of tasks you may find 3-4 hours of available time for you.
This is not free time, and should never be referred to as this. It is your health and wellness time. After all if you fall ill, who will continue to do the tasks?
Be sure to get plenty of sleep and exercise. An alert mind is a high-functioning mind and one that’s less tolerant of time-wasting activities.
If you would like NBS to help you identify how to free up some of your time for ‘Health and wellness’ then contact us now.